2010 WOODSTOCK FARMERS’ MARKET
MARKET APPLICATION

Web Application
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Woodstock continues with Farmers’ Markets on both Tuesdays and Saturdays in 2010. The market will be located along the inside roadway around the square, with some booths available inside the square.

The season begins on Saturday, May 1 and Tuesday, May 4. Both markets will be scheduled to run every Tuesday and Saturday until October 30, or as long as viable. (This decision will be made by the WFM Board.) Hours of operation are 8 a.m. until 1:00 p.m.

Full Season spaces outside the square are $200 for either the Tuesday or Saturday market, or $300 for both markets. Inside the square, the spaces are $150 for a single market or $250 for both markets. Single day fees are $25. If you need an electrical hookup the fee will be $5 for one day, $26 for a single market season and $52 for a full season at both markets. No producer can have more than two spaces.

The next two pages are the application, followed by the rules of operation for both

markets. Please retain the rules of operation for your own information. Spaces will be assigned by the WFM Board. All must have a certificate of insurance and a state sales tax number.  Space is limited! If you participated last year and wish to have the same space, you must return the application with full payment by March 15, 2010.

Questions? Just call Keith Johnson at 815-338-5164 or blueloom@sbcglobal.net. Send your completed application with appropriate fee, certificate of insurance and copy of your sales tax certificate to Keith Johnson, 1319 N. IL. Rt. 47, Woodstock, IL 60098.

ITEMS FOR SALE

Producers may only sell IN SEASON plants, farm produce, flowers, or products that were grown or prepared on their premises, or value added specialty products as determined by the WFM Board. Also Note comments on adding a new item under "Goods Offered For Sale" (#8) under Rules of Operation.

RULES OF ATTENDANCE

If unable to attend, contact Keith Johnson, 815-338-5164 or cell 815-382-4240 or blueloom@sbcglobal.net You should be in your space by 7:30 am and remain until 1:00 pm. If you must leave before 1 pm, you must contact Keith to take down barricades and to cross the pedestrian walkway. Failure to call or be there by 7:30, will result in re- ssignment for the day. Continued infractions will result in further measures by the WFM Board.

2010 Woodstock Farmers Market Application

 

BUSINESS NAME_____________________________________________________________

PRODUCER NAME_____________________________________PHONE_______________

ADDRESS___________________________________P.O. BOX________________________

CITY___________________________ STATE__________ ZIP CODE___________________

TOWNSHIP_______________________________ COUNTY__________________________

ILLINOIS BUSINESS TAX NUMBER* ______________e-mail _______________________

* Please attach a copy of your Illinois Department of Revenue Sales Tax number certificate to the application. Failure to do so may result in the rejection of your application. Remember, each producer is responsible for the reporting and payment of all required taxes resulting from sales at the Woodstock Farmers Market.

CERTIFICATE OF INSURANCE

Please enclose or forward a Certificate of Insurance covering your activities while at the Woodstock Farmers Market. The Woodstock Farmers Market must be listed as the certificate holder. Failure to do so may result in the rejection or exclusion of your business from our market.

____________________________________________________________

ITEMS FOR SALE

Please list in detail the Items you intend to sell. No items may be added during the year without approval of the Board of Directors of the Woodstock Farmers’ Market. The WFM will make a farm visit to all new vendors and reserves the right to inspect any farm or producer when questions arise concerning the producer’s items.

__________________________________________________________________________

__________________________________________________________________________

__________________________________________________________________________

 

Are any of these products new to your booth this year? ________ If so, which ones?

Do you plan to taste sample? ____ Are you certified in food service sanitation? ______

PUT A CHECK IN EACH MARKET YOU PLAN TO ATTEND

SAT TUE SAT TUE SAT TUE SAT TUE SAT TUE

MAY ___ 1 __4 ___8 ___11 ___15 ___18 ___22 ___25 ___29

JUNE ___ ___1 ___5 ___8 ___12 ___15 ___19 ___22 ___26 ___29

JULY ___3 ___6 ___10 __13 ___17 ___20 ___24 ___27 ___31

AUG. ___ ___3 ___7 __10 ___14 ___17 ___21 ___24 ___28 ___31

SEPT. ___4 ___7 ___11 ___14 ___18 ___21 ___25 ___28

OCT. ___2 ___5 ___9 ___12 ___16 ___19 ___23 ___26 __30

MAKE CHECKS PAYABLE TO “ WOODSTOCK FARMERS’ MARKET

BOTH MARKETS (outside square) $300.00 (inside square) $ 250.00

ONE MARKET (outside square) $200.00 (inside square) $ 150.00

ONE ADJACENT AVAILABLE SPACE (Tuesday or Saturday) $150.00

(No Vendor can have more than two spaces)

Electrical Hook up: $5 per day/ $26 one market/ $52 for two markets

(DAILY @ $25.00) Number of Dates Total Enclosed $ ______

MOST SPACES WILL BE ADEQUATE FOR TWO TENTS OR 20 FEET.

The Woodstock Farmers’ Market will be conducted in accordance with the attached rules of operation. The WFM Board will review all applications and will contact you if approved. The undersigned producer has read the rules of operation and agrees to abide by its requirements.

PRODUCER NAME______________________________________(Please Print Clearly)

SIGNATURE___________________________________________ DATE_________________

Please return the application to Keith Johnson, 1319 N. Rt. 47, Woodstock, IL 60098. You should retain the rules of operation for your own reference.

2010 WOODSTOCK FARMERS’ MARKET RULES OF OPERATION

ALL PRODUCERS AGREE THAT THE FARMERS’ MARKET OPERATION IS SUBJECT TO THE FOLLOWING RULES AND FURTHER AGREE THAT THE WFM BOARD HAS FULL AUTHORITY TO INTERPRET AND ENFORCE THE RULES TO ENSURE A SUCCESSFUL MARKET.

1. LOCATION: Tuesday & Saturday Markets along the inside roadway around the Square. This space will be blocked off by the WFM. Some spaces inside the square.

2. HOURS OF OPERATION: Hours of Operation for both markets are from 8 a.m. until 1:00 p.m. or as amended by the WFM Board. Producers must be in their space by 7:30 am and set up by the beginning of the market day at 8:00 AM and are expected to remain until the end of the market at 1:00 pm. If you must leave before 1 pm, you must contact Keith to take down barricades and to cross the pedestrian walkway. If unable to attend, contact Keith Johnson at 815-338-5164, cell 815-382-4240, or blueloom@sbcglobal.net . Failure to call or be there by 7:30, will result in re-assignment for the day. Continued infractions could result in further measures by WFM Board.

3. SPACES: The WFM's board has sole discretion in deciding which applications fit with the “market's needs." All spaces will be assigned by the WFM Board. Special events spaces will be assigned for that day as designated by the WFM Board. There will be no sub-letting of market spaces by producers. No producer will have more than two spaces. Our policy is to refuse booth space to all groups wishing to promote a religious, political, or advocacy position.  Such groups are welcome to apply to bring a locally produced product (such as cook books, locally grown plants and produce or crafts). 

4. MARKETS ON THE SQUARE: NOTE: A walkway of (5) feet must be left unobstructed for a pedestrian walkway and for public safety and convenience. A continuous walkway of (5) feet must be provided from one sales area to the next. The WFM Board reserves the right to adjust the walkway as necessary.

5. SPACE RENTAL/FEES: All applications will be reviewed by the WFM Board.

Full Season: Payment is due with the application. Refunds will not be given for dates the producer fails to show up for the market or in case of rain.

 

Space will be assigned in the following order

(a) To farmers with good Market attendance in 2009 and who make full payment before 3-15-10.

(b) To new farmers accepted by the WFM Board who have made payment.

(c) To producers whose goods complement other producer's goods, offer variety and help supply the needs of the market's customers;

(d) Preference will be given to full season producers who attend for the whole season

(e) If more qualified producers apply than space available, assignment will be on the above criteria and then on a first-come, first-served basis using the date of receipt of your application and fee;

(f) Producers must sign up for at least 10 markets and pay the for the full season, unless WFM board grants an exception. Then the $25 per day will apply.

6. DISPLAYS AND TABLES. Producers must furnish their own tables, chairs and displays. The market location does not afford protection from rain and producers should plan accordingly. All tents must be adequately secured for wind to the satisfaction of the WFM Board.

7. IN CASE OF RAIN: All producers are expected to come rain or shine. Prepaid rental fees are not refunded in case of inclement weather.

8. GOODS OFFERED FOR SALE: Producers may sell plants, farm produce, flowers and other products that were grown or produced on their premises, or value added specialty products as determined by the WFM Board. Obvious out-of-season products will be excluded from the market. The WFM Board reserves the right to make a farm visit should questions arise concerning the producer’s items. No flea market or garage sale-type items. All delivery trucks and other equipment used for transportation and display must be kept clean at all times. If a vendor wishes to add a new item at the beginning or any time during the season, the addition must be approved by the WFM Board.

(A) Plants may be grown from plugs to a saleable size; however, plants may not be purchased at finished-sized and offered for sale. This also applies to nursery stock and trees.

9. TASTE SAMPLES: The McHenry County Department of Health will allow up to 12 WFM vendors to taste sample food items under a variance to article IV of the McHenry County Public Health Ordinance. A WFM permit for 2010 to sample food items to the public will be contingent on the WFM and vendors meeting the ten requirements set forth by the McHenry County Department of Health’s Director of Environmental Health. A copy of the requirements can be obtained from the WFM Board. In addition the WFM requires all vendors desiring to taste sample be certified in food service sanitation and only sample low risk foods.

10.. COMPLIANCE WITH LOCAL, STATE AND FEDERAL LAWS: All producers are responsible for

obtaining all necessary county or state health and/or other permits and are responsible for compliance with all state and federal food and drug laws including proper labeling.

11. SCALES: If goods are offered for sale by weight, the producer's scales must be in accordance with the local county requirements and with those established standards as set by the State of Illinois.

12. SALES TAX: Each producer is responsible for the reporting of and the payment to the Illinois

Department of Revenue of all required taxes resulting from the sales made at the WFM. Each producer must attach to their application a copy of his or her Illinois Department of Revenue Sales Tax Number Certificate. Failure to do so will result in the rejection of the producer's application and his exclusion from the Farmers’ Market.

13. MARKET ETIQUETTE: Producers are expected to wear attire that maintains the wholesome atmosphere of a farm market (i.e., must wear shirts and shoes, etc.). Producers are strictly prohibited from hawking, crying out, or engaging in activity otherwise designed to attract attention to their products. In the interest of fair trade, those producers found disparaging other producers' goods or the WFM risk expulsion from the market and the forfeiture of their space rental fees including full season fee payments. Concerns about other producer's products should be kept confidential and directed to the WFM Board.

14. CLEAN-UP: Each producer is responsible for the removal of all waste, garbage or refuse from his or her space at the closing hour of each market day.

15. PRICING: At the discretion of the individual producer.

16. ENGINES: Producers cannot run a diesel engine at the market without approval of the WFM Board.

17. SMOKING: Producers and their associates cannot smoke in the sales area during market hours.

18. PARKING: Producers may not park their other vehicles in the square parking spaces, or in spaces on roads leading into the square. Extra vehicles should be moved to the surrounding city parking lots.

 

 

 

 

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