PLEASE READ CAREFULLY AS THERE
HAVE BEEN CHANGES INCLUDING THE DUE DATE!
PRODUCER NAME_______________________________________________PHONE_______________________
ADDRESS_______________________________________________________E-mail________________________
CITY__________________________STATE________ZIP
CODE____________IL. Tax #_____________________
The Woodstock Farmers market will be held each Tuesday and Saturday from
May3’rd until October 29’th. The hours of operation are from 8
am to 1 pm. You must be
in your spot by 7:30 am. Electrical
hook ups are available.
Producers may only sell plants, farm produce, flowers
or products grown or prepared on their premises or property
rented or leased by the producer.
Value added specialty products are determined on a case
by case basis by the WFM board and must meet all state and
county health regulations. Applications
should be submitted to
Keith Johnson, 1319 N. IL. Rt. 47, Woodstock, IL 60098.
815-338-5164 ,
offsquare@gmail.com
or cell 815-382-4240.
Producers from previous years must have their
application submitted by February 22,
2011 to hold their seniority position.
The Winter Market will be a separate application and
those who attended in 2010 will have first choice.
ü
Attach your
Illinois
Department
of Revenue
Sales
Tax number
certificate.
ü
Attach a
Certificate of
Insurance covering your activities while at the Market.
The Woodstock
Farmers Market
must be listed as the certificate holder.
ü
Check the fee schedule on the
following page and
attach a check made out to the Woodstock Farmers Market.
ü
Do you produce all the products on your own
property?
____yes
_____ no.
If no,
please include rental or lease agreements with this
application.
ü
Meat Producers: Are all animals born and raised on
your property? ___ yes
___no
If no, provide dated purchase documents to include weight &
age. Include Illinois
permit
to sell meat.
ü
Egg
Producers. Include your
USDA permit to sell eggs.
ü
Baked goods. Include latest Health Dept. inspection
report, and if leasing, the lease or rental agreement and
inspection report. All
baked goods must be produced in a licensed kitchen.
ü
Organic certification. Those vendors selling
Organic products attach
Certification Documents.
ü
Crafts: Items will be previewed by a screening
committee and are allowed a limited number of Times each
season. Crafts
will be inside the square and the fee will be $25/day.
Do you plan to taste sample? ____ Are you certified in
food service sanitation? ____
Please list in detail the Items
you intend to sell. No
items may be added without approval of the Board of Directors
of WFM. Circle those that are new this year.
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
PUT
A CHECK IN EACH MARKET YOU PLAN TO ATTEND: T=Tues. S=Sat.
All
Tuesdays ______
All Saturdays
______
Both Markets
________
MAY
MAY ___3T
___7S
___10T
___14S
___17T
___21S ___24T
___28S
___31T
JUNE
___4S ___7T
___11S
___14T
___18S
___21T
___25S ___28T
JULY
___2S ___5T
___9S ___12T
___16S ___19T
___23S
___26T ___30S
AUG.
___2T ___6S
___9T
___13S
___16T
___20S ___23T
___27S ___30T
SEPT. ___3S
___6T
___10S ___13T
___17S
___20T
___24S
___27T
OCT.
___1S ___4T
___8S ___11T
___15S
___18T ___22S
___25T
__29S
BOTH
MARKETS (outside square - $325.00) (inside square -$275.00)
Total enclosed ______
ONE MARKET
(outside square - $225.00) (inside square - $175.00)
Total enclosed________
(DAILY Fees
@ $25.00)
Number of Dates
Total
Enclosed $ ______
ONE
ADJACENT AVAILABLE SPACE (Tuesday or Saturday)
$150.00
Electrical
Hook up: Seasonal $26 one market/ $52 for two markets/$5
daily.
MOST
SPACES WILL BE ADEQUATE FOR TWO TENTS OR 20 FEET.
The Woodstock Farmers’ Market will be conducted in
accordance with the attached rules of operation. The WFM Board
will review all applications and contact you if approved. The
undersigned producer has read the rules of operation and
agrees to abide by its requirements. The WFM will make a farm
visit to all new vendors during the first year and all
returning vendors on a bi-annual basis and reserves the right
to inspect any farm or producer when questions arise
concerning the producer’s items.
All vendors are expected to help in rope and barricade
placement and removal.
PRODUCER NAME______________________________________(Please Print
Clearly)
SIGNATURE___________________________________________
DATE_______
2011 WOODSTOCK FARMERS’ MARKET RULES OF OPERATION
ALL PRODUCERS AGREE THAT THE FARMERS’ MARKET OPERATION IS SUBJECT
TO THE FOLLOWING RULES AND FURTHER AGREE THAT THE WFM BOARD HAS
FULL AUTHORITY TO INTERPRET AND ENFORCE THE RULES TO ENSURE A
SUCCESSFUL MARKET.
1.
LOCATION: Tuesday & Saturday Markets along the inside
roadway around the Square. This
space will be blocked off by the WFM.
Some spaces inside the
square.
2.
HOURS OF OPERATION:
Hours of Operation for both markets are from 8 a.m. until
1:00 p.m. or as amended by the WFM Board.
Producers must be in
their space by 7:30 am and set up by the
beginning of the market day at 8:00 AM
and are expected to remain until the end of the market at 1:00 pm.
If you must leave before 1 pm, contact
Keith to take down barricades and to cross the pedestrian walkway.
If unable to attend, contact Keith Johnson at 815-382-4240,
or
offsquare@gmail.com.
Failure to call or be
there by 7:30 may result in re-assignment for the day.
Continued infractions could result in further measures
by the WFM Board.
3.
SPACES:
The
WFM's board has sole discretion in
deciding which applications fit with the “market's needs." All
spaces will be assigned by the WFM Board.
Special events spaces will be assigned for that day as
designated by the WFM Board.
There will be no sub-letting of market spaces by producers.
No producer will have more than two spaces.
Our policy is to refuse booth space to all groups wishing
to promote a religious, political, or advocacy position. Such
groups are welcome to apply to bring a locally produced product
(as cook books, locally grown plants, produce or crafts).
4.
MARKETS ON THE SQUARE:
NOTE: A walkway of (5) feet
must be left unobstructed for a pedestrian walkway and for public
safety and convenience.
A continuous walkway of (5) feet must be provided from one
sales area to the next. The WFM Board will adjust the walkway as necessary.
5.
SPACE RENTAL/FEES: All
applications will be reviewed by the WFM Board. Full Season:
Payment is due with the application.
Refunds
will not
be
given
for dates
the producer fails
to
show
up
for the
market
or in
case
of rain.
6.
TENTS;
All tents and coverings
must be adequately secured for wind.
Those vendors with
inadequately secured tents or coverings may be required to
dismantle and remove them.
7.
Space will be assigned in the following order
(a) To
farmers with good Market attendance in 2010
and who make
full payment by 2-22-11.
Every effort will be made to have farmers attending both
markets in the same space.
(b) To
new farmers accepted by the WFM Board who have made payment.
(c) To
producers whose goods complement other producer's
goods, offer variety and help supply
the needs of the market's
customers;
(d) Preference will be given to full season producers. Those
producers coming after the market
season
begins will be on the end, those leaving during the season forfeit
their spots.
(e) If more qualified producers apply than space available,
assignment will be on the above criteria
and then on a first-come-
first-served basis using date of receipt of application and fee.
(f) Producers must sign up for at least 10 markets and pay
for the full season, unless WFM
board grants an exception. Then the $25 per day will apply.
8.
DISPLAYS AND TABLES.
Producers must furnish their own tables, chairs and
displays. The market
location does not afford protection from rain and
producers should plan accordingly.
9.
IN CASE OF RAIN: All
producers are expected to come rain or shine. Prepaid rental fees
are not
refunded in case of inclement weather.
10.
GOODS OFFERED FOR SALE:
Producers may sell plants, farm produce, flowers and other
products that were grown or produced on their premises, or value
added specialty products as determined by the WFM Board. Obvious
out-of-season products will be excluded from the market.
The WFM Board reserves the
right to make a farm visit should questions arise concerning the
producer’s items. No flea market or garage sale-type items.
All delivery trucks and other equipment used for transportation
and display must be kept clean at all times.
If
a vendor
wishes
to add
a
new
item
at the
beginning
or any
time
during the season,
the
addition must
be
approved
by
the WFM Board.
(A) Plants may be grown from plugs to a saleable
size; however, plants may not be purchased at finished-sized and
offered for sale. This also applies to nursery stock and trees.
(B) Meats. Vendors must have a
Illinois permit to sell meat at the market. Animals not raised from
birth must have been raised for 50% of its life span on the
farm (or leased) land of the vendor.
Purchase documents must be
maintained and provided on animals not born on your farm.
(C) Eggs.
Vendors must have a USDA permit to sell eggs at the market.
Pullets must be owned
for 30 days before eggs can be sold.
(D) Baked Goods.
Bakers must bake in a licensed kitchen and have their
certified food
handlers license.
Latest inspection report and lease agreement for facility
to be included with
application. Sampling must be by MCDH rules.
(E) Crafts.
Any producer selling crafts along with their regular
products can have no more than 20% of the total items as crafts.
Vendors offering only crafts must submit samples for acceptance,
and will be limited no more than four markets.
A sales tax number and certificate of insurance must also
be provided.
(F)
Vegetables and value added items:
Those vendors selling “Organic” products must provide
Certification information to the market.
11.
TASTE
SAMPLES:
The McHenry County
Department of Health will allow up to 12 WFM vendors to taste
sample food items under a variance to article IV of the McHenry
County Public Health Ordinance.
A WFM permit for 2011 to sample food items to the public
will be contingent on the WFM and vendors meeting the requirements
set forth by the McHenry County Department of Health’s Director of
Environmental Health. A copy of the requirements can be obtained
from the WFM Board. In
addition the WFM requires all vendors desiring to taste sample be certified in food
service sanitation and only sample low risk foods.
12.
COMPLIANCE WITH LOCAL, STATE AND FEDERAL LAWS:
All producers are responsible for
obtaining
all necessary county or state health and/or other permits and are
responsible for compliance with all state and federal food and
drug laws including proper labeling.
13.
SCALES: If goods are offered for sale by weight, the producer's scales must be in accordance with the local county
requirements and with those established standards as set by the
State of Illinois.
14.
SALES TAX: Each producer is responsible for the reporting of
and the payment to the Illinois
Department of Revenue of all required taxes
resulting from the sales made at the WFM. Each producer must
attach to their application a copy of his or her Illinois
Department of Revenue Sales Tax Number Certificate. Failure to do
so will result in the rejection of the producer's application and his exclusion from the Farmers’
Market.
15.
MARKET ETIQUETTE: Producers are expected to wear attire that
maintains the wholesome atmosphere of a farm market (i.e., must
wear shirts and shoes, etc.). Producers are strictly prohibited
from hawking, crying out, or engaging in activity designed to
attract attention to their products. In the interest of fair
trade, producers disparaging other producers'
goods or the WFM risk expulsion from the market and forfeiture of
their space rental fees including full season fee payments.
Concerns about other producer's products should be kept confidential and directed
to the WFM Board.
16.
CLEAN-UP: Each producer is responsible for the removal of all waste,
garbage or refuse from his or her space at the closing hour of
each market day.
17.
PRICING: At the discretion of the individual producer.
18.
ENGINES: Producers can’t run a diesel engine at the market
without approval of the WFM Board.
19.
SMOKING: Producers
and their associates cannot smoke in the sales area during market
hours.
20.
PARKING: Producers may not park their “extra” vehicles in
the square parking spaces, or in spaces on roads leading into the
square.
21.
WINTER MARKET Those
attending the 2010 winter market will have first choice for the
succeeding winter markets.